GovClerk: AI meeting management for government.Introducing GovClerk: AI-powered meeting management for government organizations.
Learn morePublic Transparency Portal
Your Community's Front Door to Public Records
GovClerk Portal gives your organization a branded, secure public portal where citizens can access meeting records, agendas, live broadcasts, and official documents — all verified through organizational email access. No more FOIA requests for information that should be public.
70%
Reduction in Public Records Requests
24/7
Citizen Access to Meeting Records
< 5 min
From Meeting End to Public Availability
100%
Open Meeting Law Compliance
Why GovClerk Portal
Stop Fielding the Same Records Requests Over and Over
Without GovClerk Portal
- Citizens calling the clerk's office for every document request
- Manually emailing agendas and minutes to individuals
- No central place for the public to find meeting records
- Live meetings only accessible in-person
- Records buried in email chains and filing cabinets
- FOIA request backlogs consuming staff time
With GovClerk Portal
- Self-service portal — citizens find records 24/7 without calling
- Documents auto-published the moment meetings end
- Live broadcasts accessible from any device, anywhere
- Searchable archive of every meeting, agenda, and document
- 70% fewer public records and FOIA requests
- Complete audit trail for every published record
Features
One Portal for Complete Public Transparency
Everything citizens expect from a modern government portal — all built in, all included.
Branded Public Portal
A fully branded public-facing website with your organization's logo, colours, and domain — no GovClerk branding visible to the public.
Meeting Calendar
Citizens can view upcoming meetings, recurring schedules, and agendas all in one place — with calendar export and reminder subscriptions.
Document Archive
Store and publish agendas, minutes, supporting documents, resolutions, and bylaws in a searchable, organized archive.
Live Meeting Broadcasts
Stream live council and committee sessions directly to the public from any device — no third-party streaming platform needed.
AI-Powered Minutes
GovClerkMinutes generates structured, professional meeting minutes from recordings — published to your portal automatically.
Real-Time Transcription
Live captions and searchable transcripts give citizens access to what's being said the moment it happens.
Verified Access Control
Administrators access the portal using organizational email addresses — ensuring only authorized staff can manage your public records.
Public Records Search
Full-text search across all published documents, meeting records, and transcripts — reducing records requests to near zero.
RSS Feed
Citizens and journalists can subscribe to updates via RSS for any new agendas, minutes, or documents published to your portal.
How It Works
From Sign-Up to Public Portal in Three Steps
Request a Quote
Tell us about your organization — the number of seats you need, how often you hold meetings, and whether you need live streaming. We'll build a custom quote within 24 hours.
We Set Up Your Portal
Our team handles configuration, domain setup, logo upload, and import of any existing records. We verify your organization's email domain so only authorized staff can log in.
Go Public
Flip the switch and your community gets instant access. Citizens can search records, watch live broadcasts, download documents, and subscribe to your RSS feed — all without creating an account.
How We Compare
GovClerk Portal vs the Competition
The most affordable, AI-powered public portal for the African government market.
| Feature | GovClerk Portal ✨ | IDMS | CivicPlus |
|---|---|---|---|
| Starting Price | R2,500/month | R5,000+/month | $8,000+/year |
| AI-Generated Minutes | |||
| Live Streaming | |||
| Real-Time Transcription | |||
| Setup Time | < 1 day | 4–8 weeks | 8–16 weeks |
| Built for Africa | |||
| Pay in ZAR |
Built for Your Role
Purpose-Built for Every Stakeholder
Whether you manage the records, run the council, or maintain the infrastructure, GovClerk Portal fits your workflow.
Municipal Clerks & Records Officers
Eliminate the phone calls, email requests, and manual document distribution. GovClerk Portal auto-publishes meeting records, agendas, and minutes the moment they're approved — keeping your community informed without adding to your workload.
70% fewer public records requests
Council Members & Board Directors
Give your community real-time access to the decisions being made on their behalf. Live broadcasts, searchable transcripts, and a permanent record of every vote ensure your council meets the highest standards of public accountability.
100% open meeting law compliance
IT Directors & Municipal Managers
Deploy a POPIA-compliant, SOC 2 certified platform with organizational email-based access control. No on-premise infrastructure, no complex integrations — GovClerk Portal is up and running in less than a day.
Zero infrastructure to maintain
Security & Compliance
Built for Public Sector Standards
GovClerk Portal meets the security, privacy, and accessibility requirements that government organizations must comply with.
POPIA Compliant
Fully compliant with South Africa's Protection of Personal Information Act — your citizens' data is handled lawfully and securely
SOC 2 Type II
Independently audited security controls for enterprise-grade data protection and organizational accountability
WCAG 2.1 AA
Accessible public records for all community members, including those with disabilities — meeting global accessibility standards
AES-256 Encryption
End-to-end encryption for all meeting recordings, transcripts, documents, and data stored on GovClerk Portal
Frequently Asked Questions
GovClerk Portal is a branded, public-facing website for your organization where citizens can access meeting records, agendas, live broadcasts, documents, and search through your entire public archive — 24 hours a day, 7 days a week, without creating an account.
GovClerkMinutes is the AI transcription and meeting minutes engine — it helps your staff record meetings and auto-generate professional minutes. GovClerk Portal is the public-facing website where citizens access those records. Professional and Enterprise Portal plans include GovClerkMinutes access at no extra cost.
No. The public portal is fully open — anyone can browse meeting records, download documents, search the archive, and watch live or recorded broadcasts without signing up. Only your internal staff (admin users) need verified organizational email addresses to manage the portal.
Yes — all GovClerk Portal plans are priced in ZAR and billed through Paystack, which supports South African bank accounts and cards. We do not require foreign currency payment.
We typically have organizations live within one business day. After your quote is approved, our team handles portal configuration, domain setup, logo upload, and email domain verification. We'll notify you the moment your portal is ready to go public.
Yes. As part of onboarding, our team can assist with bulk import of existing minutes, agendas, and documents so your archive is complete from day one. Contact us during the quote process to discuss your import requirements.
Overage is billed at R800 per additional hour of live streaming. You'll always be notified when you're approaching your monthly limit, and you can upgrade your plan at any time to increase your included hours.
We offer a personalized demo of GovClerk Portal tailored to your organization. Request a quote and our team will set up a demo environment using your organization's details so you can see exactly what citizens will experience.
Ready to Give Your Community the Transparency They Deserve?
Join forward-thinking municipalities and government bodies that trust GovClerk Portal to deliver world-class public transparency — at a fraction of the cost of US and EU alternatives.